Destruction of Confidential Personal Information

The University is committed to using, maintaining, storing, and disposing of personal information in its custody in a secure manner to prevent illegal identity theft of information and to comply with the legal disposal requirements for such information. In the course of performing job duties, an Employee may have access to Confidential Personal Information about the University’s Employees, customers, vendors, suppliers, contract service providers, or employees of customers, vendors, or suppliers that have engaged in a business relationship with the University. “Confidential Personal Information” includes, but is not limited to, data that reveals identity, phone, fax, or mobile numbers; home address, post office box or location; personal e-mail addresses; Social Security Number; compensation and earnings of other Employees; banking information such as accounts at financial institutions, credit-card numbers, financial history, credit history, and rating; personal health information; insurance information; information relating to child support, alimony, and/or garnishments; and other, similar information.

The University requires that all Confidential Personal Information be maintained and used only for its intended  purpose(s) strictly related to the conduct of University business. Under no circumstances are Employees permitted to access, copy, disclose, or otherwise use Confidential Personal Information of other persons to benefit themselves or to access, copy, disclose, or otherwise provide Confidential Personal Information to others for any illegal or unauthorized purpose.

Employees who are required to dispose of Confidential Personal Information must do so by shredding it or placing it in a designated, locked container for shredding (or burning), and to destroy (or securely place where designated for destruction) all media, including electronic media, with such information.