Mileage & Car

A faculty member using his/her own car must submit an accurate mileage account and record of toll and parking expenses. Such expenses must apply solely to the University business for which the car was used. Both Administration and your immediate supervisor should pre-approve mileage allowances and expenses. Approved mileage expenses need to be submitted monthly. Expenses, auto or otherwise, submitted 45 days after the date of the actual expense can be grounds for denial of that reimbursement.

AUHS will reimburse the faculty member using the IRS standard mileage rate. It is the responsibility of the faculty member to maintain accurate travel logs and submit them to Accounts Payable in a timely manner.

Traffic fines will not be reimbursed. AUHS will not reimburse mileage for regular visits to clinical sites by Faculty. Please consult with the Provost for additional guidance on this policy.