PERSONAL MAIL, TELEPHONE CALLS, MOBILE PHONES, AND VISITS

All mail delivered to the University is presumed to be related to University business. Personal mail should not be sent to the University’s address. Mail sent to an Employee at the University will be opened by office personnel and routed to the Employee. University postage and stationery may not be used for personal correspondence.

Telephone lines are needed for business calls. The University asks Employees to use reasonable judgment in making or receiving personal calls that are not of an emergency nature. Employees will be personally liable for unauthorized long-distance calls and will be subject to disciplinary action, up to and including immediate separation of employment, for excessive use of the University’s telephone lines.

Personal mobile phones should only be used for emergencies during work hours. Appropriate use of a personal mobile phone would be during an Employee’s meal or rest period. Employees who use mobile phones with photo or video capability must ensure that they do not record or disclose any Confidential or Trade Secret Information of the University, the University’s customers, Confidential Personal Information of any Co-worker, or record in violation of any state or federal laws, when using photo or video features of a phone.

Personal visits by friends or relatives during work hours can be disruptive to operations and are, therefore, discouraged.