EARLY ACADEMIC ALERT

The academic review system at AUHS SOP facilitates proactive early identification and placement of a student on an academic alert. The alert is not a punitive measure; rather it is designed to encourage students to obtain academic support early on in the quarter, thus preventing a failing grade or the need for remediation at the end of a course. Generating an alert allows the Course Coordinator to refer a student for academic support at any point during the quarter. Such a step may be taken based on a quantifiable assessment such as an exam result or graded assignment.

The alert can also be based on direct observation of behavior (e.g. participation in teamwork).

Before an academic alert can be processed by, Course Coordinator should follow the steps below.

Course Coordinator
1. Early in each quarter (e.g., after the first course assessment, such as a quiz, exam, or other assignment), the Course Coordinators identify students who have less than a “B-“ (80%) and proactively meet with the students to discuss and develop a Learning Enhancement Plan (LEP). The LEP is student-centered and individually tailored academic interventions including non-credit supplemental instruction, review sessions, peer tutoring, counseling, study skills management, wellness support, and support from the student’s faculty advisor.
2. The course coordinator submits the LEP through Student Information System (SIS) to the Center for Academic Success (CAS). A copy is also forwarded to the Senior Associate Dean of Academic Affairs, Associate Dean of Student Affairs and Admission, and respective Department Chair.
3. Course Coordinators document all meetings and meeting requests with the student in regards to the LEP. If the student does not respond to initial and follow-up meeting requests within TWO (2) business days of the request being made, document such occurrences in SIS.

LEP Progression
1. The Office of Student Affairs will advise and monitor student participation and workload related to student co-curricular and extra-curricular activities.
2. The Office of Student Affairs notifies the student’s Academic Advisor of the LEP, and advisors are asked to reach out to the student in case they are aware of other circumstances that may be affecting the student’s performance.
3. The Course Coordinator works with CAS to track implementation and outcomes of LEPs.
4. The Course Coordinator and CAS keep the LEP on file but they are not placed in the student’s permanent records.

Removal from the Learning Enhancement Plan
Students on the LEP are advised to limit their involvement in extra-curricular activities; those who repeatedly are the LEP will be asked to step down from holding official positions in student organizations. Thus, Course Coordinator should remove students from the LEP once they are satisfied that the student has made good progress or passes the course.