SOP HANDBOOK

REMEDIATION OF REQUIRED COURSES
The goal of remediation is to identify, based on course instructional objectives and evidenced by poor performance on examination(s), areas of weaknesses of material, and, once identified, to assist the student in overcoming those weaknesses and develop mastery of the material. Within courses that do not utilize exams, Course Coordinator may allow remediation of other assessment tools/methods at their discretion. If remediation is successful, the original course grade will be replaced with a “C” or “Pass” (which ever is applicable) on the transcript and the student will progress.
Students may not take more than TWO (2) calendar years to complete one professional year. All AUHS SOP professional degree requirements must be completed within SEVEN AND A HALF (7.5) calendar years of initial matriculation to the SOP. The AUHS SOP PharmD program’s curriculum is designed to be delivered on a full-time basis to students in a cohort. There is no formal deceleration plan or option to complete the curriculum on a part-time basis.
The criterial for remediation are as stated below:

* If the course mean grade (%) is greater than or equal to 69.45%
† If the course mean grade (%) is less than 69.45%
‡ If a student scores <59.45% or total score is less than 1.5 standard deviations below the course mean grade (%) in the course,33
the student is required to wait and repeat the course when the course is offered again (the course grade will be recorded as an “F”). This will result in a deceleration of progress in the curriculum and extend his/her schedule.
§ Refer to Student Handbook for details.
§§ Student will not be eligible for remediation if he/she failed three non-elective, didactic courses within ONE quarter. Student will not be able to progress to the next quarter and must repeat all failed quarter courses in the following year, in the same quarter failed. This will result in a delay in graduation.

Course Remediation Implementation Timeline Policy (Didactic Courses)

  1. Course Coordinators must notify, in writing, the Senior Associate Dean of Academic Affairs of all students with course failures prior to entering course grades into the University Registrar system.
  2. Within two (2) business days, the Senior Associate Dean of Academic Affairs will notify, in writing, the Course Coordinator and the student with a determination of the student’s remediation eligibility as defined by School of Pharmacy policy.
    a. For eligible students: a course grade of “U” will be submitted to the Registrar.
  3. Within two (2) business days, for eligible students, the Course Coordinator will communicate, in writing, the remediation plan and requirements to the student, Academic Progression and Professionalism Committee, and the Senior Associate Dean of Academic Affairs. The student is highly encouraged to meet or speak with the course coordinator to confirm the remediation expectations, deadlines, and plan.
    a. The remediation plan and assessment should focus on the areas of weakness (i.e. missed exam questions and the associated course/lecture objectives) and at the discretion of the course coordinator.
    b. The written remediation plan must include graded assessments in the form of exams or papers.
    c. Exams must be proctored and closed-book in written or oral format and will require 70% to pass.
    d. If an oral exam is utilized, it must be administered by the Course Coordinator (or designee) and one of the following: audio recorded or administered together with ONE (1) additional faculty present.
    e. Written and oral exams must be graded according to an answer key or rubric to maintain objectivity and integrity of the remediation exam.
  4. Completion of remediation requirements and grading:
    a. The Course Coordinator must notify, in writing, the student the Senior Associate Dean of Academic Affairs of the FINAL remediation grade and if remediation was successful or not successful.
    b. The remediation grade must be submitted by noon of the fifth (5th) day of instruction within the immediate subsequent quarter. Failure to meet the remediation deadline, may result in remediation failure.
    NOTE: Any grade appeals for remediation assessments must have been adjudicated and completed prior to rendering the final remediation grade.
    c. No deadline extensions will be allowed.
    d. The Senior Associate Dean of Academic Affairs will notify the Office of Student Affairs and Financial Aid of the remediation outcome.

Course Remediation Implementation Timeline Policy (Experiential)
A midpoint evaluation for experiential learning must be completed at least three weeks before the completion of the course. Based on the midpoint evaluation by the preceptor (who will inform the Director of Experiential Education), if the student is not making satisfactory progress in accordance with the criteria established by the Experiential Committee, several actions will be taken:

  1. The Director of Experiential will notify the preceptor and the student’s faculty advisor of the student’s status
  2. The student will work with his/her preceptor and Director of Experiential to develop a written plan addressing the areas of needed improvement and/or significant deficiency identified on the midpoint evaluation
  3. The Director of Experiential may remove the student from his/or current practice site and place the student with a faculty preceptor to complete the student’s rotation.

Failure of one IPPE or APPE: The student will repeat the IPPE or APPE at the next availability, determined at the discretion of the Office of Experiential Education. The repeat IPPE or APPE will be with a different preceptor and site. Failure of an IPPE and/or APPE will result in a delay in graduation.

For IPPE only: If the student fails to show progress in the final evaluation and/or fails the IPPE course, the student must repeat the failed IPPE course during the quarter break. The repeated
course may or may not be with a faculty preceptor. During the repeated rotation, the students must be at his/her practice sites for 8 hours a day, 5 days a week, for two weeks (or equivalent of 80 hours: see schedule below). Failure to complete the repeated course may result in a delay of academic progression.

For APPE only: Due to the accelerated three-year program, students who fail a rotation must repeat the failed rotation during the next available rotation block. This will result in a delay of graduation. Students are only allowed to remediate and repeat up to two APPE rotations. If a student fails a third rotation, student will be dismissed from the program. Detailed information can be found in the

APPE Experiential Manual.
Failure During IPPE and/or APPE will be counted towards the number of courses/rotations failed OVERALL. See the Academic Progression, Standards, and Graduation Requirements for more information on academic dismissal and course failure.