FACULTY ORIENTATION GUIDE

Students requiring reasonable accommodation:

  1. As soon as reasonable determination has been made by the Office of the Provost, the approved form is forwarded to the Office of Student Services.
  2. Notice of Approval of Accommodation for disability is emailed by the Student Services Director to the Dean, Assistant Dean and Faculty with the required accommodation no later than the 5th day of each quarter.
  3. All approved accommodations must be kept highly confidential and must not be disclosed to any other staff/faculty member with the exception of the Provost, Dean, Associate Dean and Student Services Director. Faculty cannot modify the approved accommodations in any manner.
  4. Each approved form includes the type of accommodation that the school is required to provide. Reasonable accommodations are individualized based on the request provided by the student’s licensed heath care provider.
  5. Faculty member lists the dates and times of testing during the duration of their course for the quarter which includes the number of students who need testing accommodation.
  6. The schedule is forwarded to the Librarian for implementation. A copy of the schedule is also provided to the Provost, Dean, Assistant Dean, and Student Services Director.
  7. The Librarian makes proctoring arrangements (for students who need extended testing time/quiet testing room and sends an email confirmation to the Faculty to acknowledge that the request has been received and arrangements have been made. FACULTY MUST WORK WITH LIBRARIAN BEFORE QUARTER START TO CREATE PROCTORING FOR SPECIAL ACCOMODATIONS.
  8. Students who are eligible to receive reasonable testing accommodation must sign in for proper documentation.
  9. Proctoring:

a. Testing must start on time as scheduled.

b. Before a student begins, a quiet testing area is made ready by clearing space and ensuring that appropriate resources are available.

c. The student is asked to surrender any unnecessary items (e.g. cell phone).

d. The student is escorted to the testing area, brings all necessary materials, settles in, and receives the test.

e. When the student finishes the test or time elapses, the assigned proctor collects the test/ Scantron sheet.

f. The student claims his/her possessions and leaves the room/office.

g. All completed tests are forwarded to the Faculty for grading.